From request to payment.
One platform.

Cloud-Crewing is the operations platform purpose-built for maritime crewing agencies. One system runs the complete agency workflow — from the initial job request through crew placement, digital confirmation, work-day tracking, invoicing, and payment.

The system follows the real agency process:

1. Job request — capture position, vessel, dates, rate and required certificates.
2. Placement — match a qualified crew member and configure client rate plus the crew payment side.
3. Digital confirmation — client and crew confirm online via a secure link; the signed document is stored automatically.
4. Work days — log regular days, overtime, sick, vacation; statements stay aligned with the assignment.
5. Invoicing — cost items flow from the assignment to client invoices using each client’s grouping rules.
6. Payment — pay the crew member directly or hand off an immutable gross-pay statement to your payroll provider or supplier, with transparent corrections on the next period.

All three models coexist in one record per crew member, configurable per assignment:

• Self-employed (ZZP / freelance) — pay the crew member directly with the right supplier agreement.
• Direct employment — full payroll integration with statement output that feeds your payroll calculations.
• Via another agency (supplier) — the crew is supplied by a third party; Cloud-Crewing handles the supplier invoice and your margin.

The same crew member can be billed and paid under different models on different assignments without duplicating data.

No. The payslip itself is calculated outside Cloud-Crewing — by your accountant or payroll provider. What Cloud-Crewing produces is the gross input for that calculation: work-day statements per period covering regular days, overtime, sick, vacation and the agreed rate or wage components, ready to hand off or push via integration. Once issued, statements are immutable; corrections to past periods appear on the next statement with the reason recorded, so the audit trail stays intact.

Cloud-Crewing plugs into the tools you already use:

• Direct email integration — confirmations, invoices, reminders and document deliveries go out through your own email provider, on your own domain (no third-party “noreply” address).
• Bookkeeping integrations — invoices and payment data flow directly into common accounting platforms, so your books stay in sync without copy-paste or CSV gymnastics.
• E-invoicing — Peppol BIS 3.0 UBL XML attached to every invoice for direct ingest by your client’s accounts payable.
• Secure document storage — files stored in private Digital Ocean Spaces with short-lived presigned URLs.

If you have a specific tool you need to connect, raise it during the demo — most are straightforward.

Generic HR tools are built for Monday-to-Friday office work. Cloud-Crewing handles multi-country operations (NL, DE, BE and beyond), mixed employment types in one record, context-aware certificate requirements (per rank, vessel type, waterway), and immutable gross-pay statements that feed your existing payroll. Spreadsheets don’t handle confirmations, invoicing or accounting hand-off; Cloud-Crewing does, and integrates directly with your bookkeeping platform and email.

No. Digital confirmations work via a secure link — no login, no app, no account. Clients and crew click the link, review the assignment document, and confirm. The signed document is automatically stored against the assignment with a full audit trail.

The full system runs in English, Dutch and German. Each user picks their own language. The external confirmation portal auto-detects the recipient’s language preference.

Email [email protected] with a short description of your operations. We’ll prepare a walkthrough based on your scenario — not a canned sales demo. Onboarding includes data import for crew, clients, suppliers and vessels.